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Senior Administrative Assistant, Procurement (Based in Atlanta, USA)

Employment Type:  Permanent
Location:  United States of America

About The Company

Headquartered in Singapore, Mapletree is a global real estate development, investment, capital and property management company committed to sustainability. Its strategic focus is to invest in markets and real estate sectors with good growth potential. By combining its key strengths, the Group has established a track record of award-winning projects, and delivers consistently attractive returns across real estate asset classes.

The Group manages three Singapore-listed real estate investment trusts (“REITs”) and nine private equity real estate funds, which hold a diverse portfolio of assets in Asia Pacific, Europe, the United Kingdom (“UK”) and the United States (“US”). As at 31 March 2024, Mapletree owns and manages S$77.5 billion of office, retail, logistics, industrial, data centre, residential and student accommodation properties.

The Group’s assets are located across 13 markets globally, namely Singapore, Australia, Canada, China, Europe, Hong Kong SAR, India, Japan, Malaysia, South Korea, the UK, the US and Vietnam. To support its global operations, Mapletree has established an extensive network of offices in these countries.

The Role

This position will provide administrative support to the US Procurement Team and all verticals which currently include the following asset classes: Logistics, Data Center, Office and Lodging.

Key Job Responsibilities

  • Route agreements for execution in accordance with company policies and procedures
  • Utilize e-procurement systems to ensure procurement activities are initiated in a timely manner
  • Accurately maintain procurement records in accordance with applicable company policies and procedures
  • Develop and/or maintain a variety of analytical reports (as-needed_
  • Assist with maintenance of the document filing system
  • Liaising with onshore/local and internationally-based IT team to ensure timely resolution of IT issues and access requests from internal and external stakeholders
  • Assisting to create and update presentation materials (charts, tables, graphs etc.)  

Key Job Responsibilities (Continued)

  • Work collaboratively with cross-functional teams as it relates to the oversight of procurement activities in the US
  • Understand and become a subject matter expert on procurement as it relates to your function
  • Initiate approval for applicable procurement activities in accordance with Procurement policies and procedures when required
  • Prepare purchase orders (using SAP S/4HANA)
  • Contact vendors to obtain product or service information such as price, availability, and delivery schedule (as-needed)
  • Coordinating/scheduling meetings and events for the team (as-needed)
  • Complete other ad-hoc projects as assigned by the Vice President, Procurement US

Required Skills/Competencies

A successful individual will demonstrate competencies in the following areas:

  • Excellent verbal and written communication skills as well as outstanding aptitude for time management
  • Interpersonal awareness, as well as proficiencies in problem-solving
  • Ability to multi-task and work efficiently under short deadlines
  • Meticulous, organized and have an eye for details
  • Ability to handle sensitive information and maintain confidentiality
  • Intuitive and able to take the initiative. Knows how to think critically and quickly to decide the best course of action and taking that action with confidence

Job Requirements

  • Completion of High school diploma or Associate’s degree with at least two years of experience working in a business or office setting administrative role
  • Proficient in Microsoft Word, PowerPoint and Excel.  Knowledge and use of Microsoft Visio is a plus
  • Must be a self-starter who is able to work independently
  • Excellent communication and interpersonal skills
  • Effectively complete tasks with competing priorities
  • In addition, exposure to real estate or property management is helpful, but not a requirement
  • Must have the ability to thrive is a process-oriented atmosphere that is fast-paced
  • Work well in a team environment and open floor setting

Procurement Systems

  • The procurement team uses various systems such as Ariba and SAP.
  • Applicant must be willing to learn and understand these systems as they are part of our everyday tasks.  
  • Prior experience with Ariba is a plus.

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