Senior Administrative Assistant (Based in Bengaluru, India)

Date: 16-Nov-2021

Location: Bengaluru, India

Company: Mapletree

The Role


This position will provide administrative support to the property management team in Bangalore.

Job Responsibilities


  • Work with Executives and Technicians by providing support to procurement work; Obtain quotes for general procurement, E-Procurement, E-tendering through SAP, etc.
  • Creation of purchase requisition and goods received note for all term contracts in SAP, processing of invoices
  • Work closely with HQ team for vendor registration in system, and work with help desk to ensure proper coordination between Technical team and vendors interface
  • Coordinate with PM team to draft new and renewal vendor agreements, preparing, formatting to meet requirements for approval
  • Setting up proper records and systems, preparing purchase requisition and purchase orders for vendor payments, processing of tax invoices
  • Coordinating with the Executives and Technicians on the work schedule and completion status
  • Maintaining proper records of documents and reports within property management for easy retrievable by members of various Mapletree India properties
  • Maintain b​​​​​​ill collection and follow-up on the payments with tenants and vendors
  • Assist Property manager in collecting and reviewing tenant Certificates of Insurance to ensure compliance with lease documents and Client requirements
  • Document controller for all SOPs and maintain all records of SOPs
  • All other duties within Property Management team as assigned

Job Requirements


  • Diploma in Business Administration
  • At least 5 years of relevant work experience
  • Excellent command of English and strong analytical skills are preferred
  • Meticulous and highly organized
  • Self-initiated, able to work under pressure with tight timeline and a good team player
  • Proficient in MS Word, PowerPoint and Excel