Senior Administrative Assistant, United States

About The Company
Headquartered in Singapore, Mapletree is a global real estate development, investment, capital and property management company committed to sustainability. Its strategic focus is to invest in markets and real estate sectors with good growth potential. By combining its key strengths, the Group has established a track record of award-winning projects, and delivers consistently attractive returns across real estate asset classes.
The Group manages three Singapore-listed real estate investment trusts (“REITs”) and nine private equity real estate funds, which hold a diverse portfolio of assets in Asia Pacific, Europe, the United Kingdom (“UK”) and the United States (“US”). As at 31 March 2024, Mapletree owns and manages S$77.5 billion of office, retail, logistics, industrial, data centre, residential and student accommodation properties.
The Group’s assets are located across 13 markets globally, namely Singapore, Australia, Canada, China, Europe, Hong Kong SAR, India, Japan, Malaysia, South Korea, the UK, the US and Vietnam. To support its global operations, Mapletree has established an extensive network of offices in these countries.

The Role

You will provide Senior Administrative support to our Student Housing team in the Dallas office.

Job Responsibilities  

• Provide administrative support to the office

• Manage travel for team members

• Assist with the processing of travel/expense claims

• Obtain signatures via Docusign

• Coordinate/schedule meetings and events for the team

• Maintain filing system

• Assist with set up of new hires in the Dallas office

• Liaise with IT on resolution of basic IT issues

• Assist to create and update presentation materials (charts, tables, graphs etc.)

• Prepare outgoing mailings  going to US Post Office and FedEx as needed

• Coordinate building and office access for employees, visiting employees, and external visitors

• Other projects as needed

Job Requirements

• High school diploma or Associate’s degree with at least two years of experience working in an administrative role

• Proficiency in MS Office

• Proficiency in Adobe Pro

• Able to multitask and work under tight deadlines

• Meticulous, organized and have an eye for details

• Excellent communication and interpersonal skills

• Preferred to be a TX notary public, or become a notary public

• Experience with Concur and Corporate World Traveler a plus