Assistant Manager, Lease Management

The Role

This position will be supporting the Lease Management department.

Job Responsibilities

• Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy schedule and monthly management reports for submission.
• Responsible for lease documentation, audit checks on leases and tenants, arrears management, tenant and other related lease management functions.
• Enter information and data into the system and maintain the database, as well as monitor the status of lease documents.
• Execute the arrears management process in collecting payments from tenants of a portfolio of properties, prepare arrears report on a regular interval and present the recovery plan for delinquent cases.
• In charge of tracking security deposit, monitor submission of gross sales turnover reports and audited sales reports by tenants and adjustment of audited sales.
• Main responsibilities include ensuring accurate and timely submission of gross sales turnover reports and detailed analysis of rental, gross sales turnover and occupancy cost.
• Drive ongoing digital transformation initiatives with IT, including performing UAT and rolling out of Power BI reports to support analyses for Management meetings.
• Responsible for billing related issues and managing the Point of Sales (POS) related issues.
• Develop and maintain cordial relationships with tenants and attend to all feedbacks/requests promptly.
• Liaise with internal and external counsel, court bailiffs, liquidators and collection agent in the course of work.

Job Requirements

• Degree in Accountancy, Finance, Real Estate, Estate Management or its equivalent.
• At least 4 to 6 years relevant experience in the Real Estate industry.
• You should have a sound understanding of the real estate industry and strong interpersonal and communication skills.
• You should also be meticulous, independent, self-motivated and a good team player.