Secretary, Private Capital Management (Based in Singapore)

The Role

We are seeking for a junior secretary to provide secretarial support to the Head of Department.

Your responsibilities include organizing and coordinating meetings, travel arrangements, managing conflicting priorities, submitting and monitoring of expense claims and disbursements on a timely manner, liaising and coordinating with parties within and outside the organization and such other secretarial support expected of a personal assistant.  You will also provide administrative support within the department that include managing travel arrangements for team members, processing staff expense and travel claims, coordinating and scheduling internal and external events and meetings for the team, filing of documents, setting up proper records and systems. You will also be involved in other projects as assigned such as vendor management matters.

Job Responsibilities

• Organise and coordinate meetings, travel arrangements, manage conflicting priorities.
• Submit and monitor of expense claims and disbursements on a timely manner.
• Liaise and coordinate with parties within and outside the organisation.
• Provide administrative support within the department and any other projects as assigned.

Job Requirements

• Minimum Diploma / GCE ’A’ level and/or Private Secretarial Certificate.
• At least 3 years of secretarial and / or executive support experience.
• Mature, trustworthy to handle confidential matters.
• Meticulous, organised and have good initiative.
• You must be able to multi-task and work under tight deadlines.
• Proficient in MS Office.
• Other key attributes include strong communication and interpersonal skills, as well as having qualities of a good team player.

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