Senior Secretary (Based in Singapore)

The Role

This position will provide secretarial support to the Business Unit Head and manage the administrative matters for the assigned department.

Job Responsibilities

• Calendar Management and maintain effective communication with internal and external parties, handle calls and enquiries
• Schedule meeting and booking of meeting rooms
• Organize and coordinate meetings and appointments, manage conflicting priorities
• Manage travel arrangements and itineraries.
• Submit and monitor of expense claims and disbursements on a timely manner
• Maintain effective communication with internal and external parties, handle calls and enquiries
• Prepare business correspondences, documents, reports and presentation materials
• Generate department purchase requests and purchase orders for ad-hoc purchases
• In charge of on-boarding and off-boarding matters.
• Provide administrative support within the department and any other projects as assigned
• Maintain an organized filing system of paper and electronic documents system of paper and electronic documents.

Job Requirements

• Diploma / GCE ’A’ level / Private Secretarial Certificate.
• 4 to 6 years of secretarial and / or executive support experience.
• Trustworthy to handle confidential matters.
• Meticulous, organised and have good initiative.
• Proficient in MS Word, PowerPoint and Excel
• Meticulous, multi-task, team oriented and able to work independently.
• Proficient at resolving issues and able to adapt to changes in planned workflow
• Good written and interpersonal skill with courteous disposition.