Assistant Manager, Property Management, Logistics, Australia

The Role

This position will be responsible for managing the overall operations of a portfolio of properties, enhancing the value of the properties through well maintained and efficiently run facilities through effective cost management.

Job Responsibilities

• Maintain the portfolio’s industrial assets nationally to a superior standard by ensuring the provision of building and operations services to required and compliant standards.
• Co-ordinating and directing, the appointed managing agent and supervising the contracting process.
• Co-ordinating and managing owner and tenant ESG commitments through sustainability and data usage tracking, operational and capital expenditure initiatives, and the pursuit of desired building rating systems.
• Review and process invoices from service providers, cash-flow management, planning and controlling operational expenses, preparation and management of annual operational budgets and reporting.
• Responsibility for evaluating works, recommendations, management of internal approvals and work orders, external vendors, document management, as well as ensuring compliance with internal policies and procedures at all times.
• Participate in monthly and quarterly site inspections / meetings.
• Periodically monitoring and review of policies and systems to ensure relevancy and initiating changes to improve property management processes and procedures.
• Develop and establish good communication and relationships with tenants and suppliers.
• Manage the performance of the appointed external Property Management and their vendors engaged to maintain and repair our assets, following the safe work practices and regulatory compliance.
• Preparation and collation of information for monthly management reporting and providing analysis on variances of the expenses.

Job Requirements

• Possess a Degree in Building / Real Estate / Facilities Management or a related Engineering discipline or alternatively relevant practical experience.
• Relevant experiences and knowledge of property management and procurement of property management services.
• Possess sound knowledge of building systems with relevant Facilities Management experience.
• Proficient in MS Office Applications (Word, PowerPoint, and Excel). Experience working with SAP will be an added advantage.
• Ability to be ready 24/7 and to manage operations and projects simultaneously in a fast-paced environment.
• Good teamwork with strong communication skills, strong initiative, good business and financial acumen, and the desire to operate with independence in working in a fast-paced environment.