Senior Administrative Assistant, Industrial, Japan

The Role

This position will support the appointed business units by mainly conducting administrative tasks, including affixing seals of documents, payment, schedule arrangement, organization of documents and data.  Proceed the work by checking the progress of the task through close communication with team members and other departments.

Job Responsibilities

• Prepare instructions (stamp for the contracts or payments to the vendors) to Trust Bank using web systems, according to instructions by Asset Manager
• Prepare instructions (stamp for the contracts or payments to the vendors) to Accounting Service firm using web systems, according to instructions by Finance Manager
• Assist  documentations (contracts, agreements, notices) such as checking names, address, and binding papers
• Delivery, sending and receiving documents (From/to Trust Bank, Accounting Service firm, Vendors, Tenants, Lawyers, and internal divisions, etc)
• Filing documents
• 1. Instruction note to Trust bank, 2. Instruction note to APEX (Accounting Service firm), 3. Insurance related documents, 4. Construction related documents, 5. Bank statement, 6. Trust financial statement, 7. Any other documents as requested)
• Booking and setup of meeting rooms, reservation of restaurants, bookings/arrangements for internal business trip (for HQ and JP staff)
• Other general administrative works and assistance for team members

Job Requirements

・Graduate of a College or University in any related discipline.

・At least 3 years of relevant working experience.

・Basic skill to use Microsoft Office (Excel, word, power point, outlook, etc.) is necessary

・Ability to think out of the box.