Senior Administrative Assistant, Japan

Date: 25-Jan-2023

Location: Tokyo, Japan

Company: Mapletree

The Role


This position will provide administrative support to the Group.

Job Responsibilities

Administrative role at Asset Management Division

  • Support of Asset Management Division regarding payment request to trust banks and accounting firms.
  • Preparation of payment request form with supervision from manager.
  • Preparation of other documents (instruction to trust bank to seal on lease documents etc) with supervision from manager.
  • Preparation of internal approval paper on operational matters with supervision from manager. (Utilize internal system and SAP for internal approval process)
  • Preparation of internal report (Deal Pipeline etc)
  • To make minutes for regular internal meeting.
  • Internal folder management. (Maintain and update/save relevant files within internal folders)
  • Support to create/maintain operational data in excel.

General administration

  • Leasing documents preperation.
  • Reservation of meeting rooms

Job Requirements


  • Bachelor's degree from University or equivalent
  • 3 to 5 years of relevant working experience is preferable but not required. (New graduate can be applied)
  • Good writing skills (English and Japanese) and strong analytical skills are preferred.
  • Experience to use SAP and other IT system preferred but not required.
  • Proficient in MS Word, PowerPoint and Excel.
  • It's not mandatory but highly prefarable if candidate for Takuchi Tatemono Torihikishi (Real Estate Transaction Speciallist)